How-to Guides
How-to Guides
Browse step-by-step AAD IT guides for common tools, settings, and setup tasks.
This is the home for AAD IT’s step-by-step guides. Start here when you want clear instructions for a specific task, then open the guide that matches what you’re trying to do.
Finding and ordering software
Find software by what you need it to do, see departmental prices and learn how to order.
Open guideKnow Google Groups? Use Microsoft 365 Groups in Outlook
Use group email, calendars, and files on the web, and welcome new members to upcoming sessions.
Open guideUse CrashPlan to Check and Restore Your Backups
Check your AAD computer backup, understand what CrashPlan protects, and restore files from the app or web.
Open guideUse Fixed Assets Self-Service
Respond to fixed-asset missing-list follow-up, upload required details, and understand what happens after review.
Open guideRequest Local Admin Rights
Review your responsibilities and the acknowledgment and supervisor approval steps for an IT-initiated request.
Open guideUse Fixed Assets as a Business Manager
Find, review, update, and submit evidence for assets in your assigned AAD school or unit.
Open guideMaking Outlook 365 Web Work Like Gmail
A practical setup guide for making Outlook on the web feel more like Gmail, including layout, threading, shortcuts, archive, and Undo Send.
Open guideSend Outlook Email Outside Virginia Tech
Choose the right sensitivity label in Windows, Mac, or web Outlook so external recipients can open your message.
Open guideSet Up an Out-of-Office Auto-Reply in Outlook
Turn on automatic replies from the Outlook mobile app or Outlook on the web when you are away.
Open guideReport Phishing Messages in Outlook
Use Outlook's built-in report to send a suspicious message to Microsoft 365 and the Virginia Tech Mail Team.
Open guideUse Scheduling Polls in Outlook on the Web
Send a few possible meeting times, collect votes, and choose the time that works best.
Open guideFix a PowerPoint That's Too Big for Canvas (Mac)
Export a narrated PowerPoint to video on your Mac and share it through Panopto when the file is too big to upload to Canvas.
Open guideSet Up a Zoom Meeting That AAD IT Will Support
Let AAD IT create the link for events we run, or set five scheduling options so IT can start and manage your Zoom meeting.
Open guide